TERMS & CONDITIONS
DEFINITIONS
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“Artist Statement” means a short biographical statement, 250 words, written in the third person, that will be featured in the publicity material
“Award Ceremony” means the event to announce the Winners of each Theme and award the Prizes to those Winners
“Closing Date” means XX
“Competition” means the Visual Storytellers Fund
“Deadline Extension” means the decision to extend the closing date past the original specified time.
“Entrant” means all persons who are eligible to enter the Competition as described in clause 1 “eligibility to enter” of these terms & conditions
“Highly Commended” means the Image was not selected to win a prize, was still considered meritorious
“High Resolution File” means a 300dpi file of your Image between 10MB and 25MB
“Image” means the Photograph submitted to the Competition
“Judges” means those who will select the Winners of the Competition from the Shortlisted Images
“Major Competition” means a competition that has received more than 500 Images
“Opening Date” means XX
“Photograph” means a recording of light or other radiation on any medium on which an Image is produced or from which an Image may by any means be produced or from which an Image may be any means be produced, and which is not part of a film
“Prizes” means the award given to the Winners of the Competition as stated in clause 11 of these terms and conditions
“Publication” means a catalogcatalogue that may be produced, subject to funding at the end of the Competition which features a selection of the Shortlisted Entrants and the Winners of the Competition
“Shortlisted” means an Entrant who has been selected in the first round of selection
“Submission” means either a single image or a series of up to 40 imagesfive images
“Themes” means the two themes: Unity in Diversity and Climate Change in the 2019 Competition
“Time of Notification” means the email and/or telephone correspondence informing the Entrant of the selection to the shortlist
“Touring Exhibition” means the Images of the Winners, Highly Commended and Judges' Choice that will be exhibited at a number of venues
“Trustees Choice” means the Image was not selected to win a prize, but was selected by the Trustees as being meritorious
"Winners” means those who have been selected to be awarded the first prize in both Themes.
INTRODUCTION
Before considering entry to the Competition, please read through the Terms and Conditions below. Note that any deviation from these Terms and Conditions may regretfully render your submission to the Competition void.
1. ELIGIBILITY TO ENTER
1.1 The Competition is
i. Free to enter.
ii. Open to anyone producing documentary photographic work.
2. OPENING AND CLOSING DATES
2.1 The Opening Date for entering the Competition is XX
2.2 The Closing Date for the Competition is XX
2.3 The Fund reserves the right to change the Closing Date.
2.3 Entries must arrive before or on the Closing Date. The Fund accepts no responsibility for any entries that are incomplete, illegible, or fail to reach the address given by the Closing Date. Proof of sending is not proof of receipt.
3. SUBMISSION AND ACCEPTANCE
3.1 Each Entrant may enter once as many times as they want to the Competition with a different project proposal.
3.2 Only still Images will be accepted for entry to the Competition. Moving Images are unacceptable.will be accepted as addition to the still pictures.
3.3 Entries to the Competition will only be accepted via the Competition website
3.4 All Entrants shall provide their name, address, telephone number and email address details when submitting their Image. This information will be used solely by Fund in the following circumstances:
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i. to inform Entrants that they have been Shortlisted;
ii. to inform the Winners of the Competition,
iii. for the purposes of updating and improving the Funds database
iv. and for any other reason connected to the Competition Visualstorytellers fund/BarTur Photo Award/HotMirror publication.
4. COPYRIGHT AND PERMISSIONS
By submitting Images to the Competition, each Entrant confirms and warrants that:
4.1 they are the sole author of each entry and that it is their original work;
4.2 they own the copyright and any other intellectual property rights of each Image;
4.3 they have the permission of anyone pictured in the Image (or, where the Image shows any persons under the age of 18, the written consent of their parent/guardian must be provided) for the usage rights required by the Competition and will indemnify The Fund against any claims made by any third parties in respect of such infringement;
4.4 they have not licensed or disposed of any rights in the Image that would conflict with uses to be made by the Fund; and
4.5 Theythey have received any necessary permissions from the owner(s) of buildings and or objects included in submitted Images for the usage rights required by the Competition and will indemnify the Fund against any claims made by any third parties in respect of such infringement.
5. LICENSING
5.1 By entering the Competition, each Entrant shall grant the Fund and its sponsors and supporters a non-exclusive, irrevocable license to reproduce, enlarge, publish or exhibit, on any media, the Images for any purpose directly connected with the Competition. This may include, but is not limited to: inclusion in a book or catalogcatalogue of winning and commended Images; display at exhibitions and connected exhibitions; display on a web browser for judging purposes; on the VSFSVSF website and on the websites of BarTur Photo Award, Hot Mirror Magazine and sponsors and supporters; for use in press releases to be distributed to national, regional & specialist press giving information about or promoting the competition; magazine coverage of the Competition and Touring Exhibition.
5.2 Each Entrant whose Image is accepted will have their name published alongside it wherever used as part of the Competition. Note that this accreditation will not be possible with use of the Entrant’s Image in printed publications, generallygeneral the Fund use or incorporation on any other media outside the context of the Competition.
5.3 All Entrants agree that the Fund can sub-license Images to the media for reproduction in connection with the Competition and Touring Exhibition only.
5.4 The Fund will make every reasonable effort to ensure that name credits are given to any Image published in any medium.
5.5 Free usage of any Image will not be permitted by the Fund, or any of its partners or sponsors outside of the scope of the Competition and Touring Exhibition.
5.6 The Images uploaded onto theonto the the Fund website will be archived on this site and will be held there indefinitely. There is no plan, or any of its partners or sponsors, to create a general commercial library of the Images entered into this Competition.
5.7 Images produced for the touring exhibition, and the cost of the BarTur Photo Award will be owned by the Fund.
5.8 Commercial use of Images not directly associated with the Competition will be at the Entrants’ discretion and with their permission and, on granting such permission, will be subject to a reasonable payment.
5.9 One images of the winning work(s) will be produced to enter the Fund collection Archive for future exhibition.
5.10 Royalties will be discussed & negotiated between the Fund and the Entrant for any use of the Image not covered by these terms and conditions.
5.9 Entrants retain the copyright to Images submitted.
6. SALES OF IMAGES (For Photographers that want to participate in Fund sales)
6.1 Printed Images of thoseof the those winners who opt in will be available for sale during the Touring Exhibition, at the Award Ceremony, and for a period of one year after the Award Ceremony to raise money for future awards.
6.2 The sale price will be determined by the Fund, in consultation with the Photographer.
6.4 Proceeds from the sale of the first sold print will go to the Fund.
6.5 Net proceeds from subsequent sales of an Image (after printing costs) will be split 40%30% to The Bar-Tur Photo Award and 60%70% to the owner of the Image.
7. POLICIES
7.1 The Fund reserves the right to remove or refuse any entries for rom the Competition for any reason.
7.2 Images will not be accepted into the Competition if they are deemed inappropriate. This includes Images that may be offensive, previously published, copyrighted (by somebody other than the Entrant) or otherwise contrary to the spirit of the Competition or any of the specific rules noted for each Competition Theme. Images will not be accepted to the Competition if the focus of the Image is an identifiable individual who has not given their consent to appear or if the Image features advertising or trademarks which would otherwise require the Fund to obtain permission to use or would contravene rules which may govern the Fund publications.
7.3 Any Images which are deemed inappropriate will not be considered by the judges. Whilst the Fund will try to notify Entrants of the reasons why their Image has not been accepted, we cannot guarantee a personal response or dialogue for all Images.
7.4 Should an Image be identified as inappropriate whilst it has been accepted into the Competition, the Fund reserves the right to remove it from the Competition, disqualifying the Entrant (an example of this scenario is if an Image is accepted, but later identified as a copyrighted Image from a film or magazine where the Entrant was not the photographer or the copyright holder).
7.5 The decision of the Judges is final and no correspondence will be entered into.
7.6 Should the entries in any Theme fall below the standard required by the Competition organizersorganisers then the organizersorganisers reserve the right not to award Prizes.
7.7 The Fund’s web Privacy Policy applies to the Competition and use of the Competition website.
7.8 Once entered, Images cannot be withdrawn unless the Fund is notified of a permissions problem in which case if the Fund is satisfied that there is evidence sufficient to justify withdrawal the Images will be withdrawn.
8. SELECTION PROCESS
8.1 A panel of photography experts known as the judges/jury will review all of the submitted Images. They will select Images based upon technical skill, diversity, originality, creativity of composition and connection to theme.
8.2 The Shortlisted Entrants Images are reviewed by a second round of Judges where winners will be selected.
8.3 Shortlisted Entrants shall supply further information if requested.
8.4 All Winners will be notified by telephone or email. A list of the winners will be published on the Fund’s website.
9. WINNERS AND PRIZES
9.1 There will be the following Prizes:
i. One cash Prize of $30,000
ii. Two cash prizes of $5000 each
9.3 The Fund reserves the right to change the Prizes to that of a comparable standard due to unforeseen circumstances. Or the Bar-Tur Award has the right to change the Prizes at any time.
10. PUBLICITY
10.1 Shortlisted Entrants and winners will make their best endeavors to attend post-Competition publicity, events, and exhibitions
11. GENERAL TERMS AND CONDITIONS
11.1 The information given in these terms & conditions is correct, but the Fund reserve the right to change any of the above without prior notice
11.2 By entering the Competition, all Entrants will be deemed to have agreed to be bound by these terms and conditions. Any breach of these terms by an Entrant will void their entry. If a breach has occurred, but is discovered after the award of a Prize, then the Fund may request the return of that Prize.
11.3 By entering the Competition all Entrants agree to release the Fund and their Judges and sponsors from all claims and damages arising from or in connection with their participation in the Competition. All Entrants agree to comply with these rules of entry.
11.4 All Entrants are responsible for informing the Fund of any changes to the information they have provided upon entering the Competition, in particular of any change of contact details at any time before the Award Ceremony.
12. DATA PROTECTION
Entrants’ details will be stored \on the Competition database for the purposes of the Competition. By entering the Competition, Entrants agree that the Fund can collect, save and process the personal data provided (the Data) for the sole purposes of the Competition.